07/20/2017 from 7:00pm - 8:00pm
Village of Viola
Minutes for Regular Board Meeting
Thursday, July 20, 2017, 7:05 p.m. – 8:30 p.m.
Attendance: Eugene Gabrysiak called the meeting to order with Trustees Marilynn Clauson, Dan Gray, LaVerne Phillips, Donna Simonson, and Tom Simonson present. Kent Kanable had an excused absence. Meeting was properly posted.
Minutes: MOTION (T. Simonson, Clauson) to approve the 6/15/17 Regular Board minutes. Carried. MOTION (D. Simonson, Gray) to approve the committee minutes for the 6/19/17 Water & Sewer, 6/20/17 Ordinance, 6/22/17 Police & Personnel, 6/29/17 Police & Personnel, 6/29/17 Water & Sewer, 7/18/17 Police & Personnel, and the 7/19/17 Ordinance Committee meetings as amended. Carried. The Library and the Electric Utility Commission minutes were received by the Board.
Disbursements: MOTION (T. Simonson, Gray) to approve disbursements for 6/29/17 and 7/20/17 for General Fund in the amount of $36,248.93, Revolving Loan Fund $675.34, TID #3 Fund $45,000.00, TID #4 Fund $73,839.95, Water Fund $13,586.75, and Sewer Fund $4,261.17. Carried. Project disbursement reports were reviewed.
Update on Projects: Engineer Mark Digman emailed an update on the projects.
Citizens to be heard: Carol McCauley, Bobbie Young, and Leona Schneider gave complaints that the flowers were disposed of in the cemetery. They requested to be reimbursed. Other items that were missing may have been theft. Gabrysiak stated that the committee will be working on this matter.
Police & Court Report: May court report was given. Officer Alex Cejpek was absent.
Old Business: Richland County is closing the Viola Senior Meal Site with August 16th being the last day. Vernon County is looking into doing the home delivered meals. It was suggested to have home delivered meals go to the meal site each day.
Summer Help: MOTION (Gray, T. Simonson) to hire Heidi Young at $11.50 per hour, for 20 hours per week, for 10 weeks. Carried.
Visa Limits for employees: MOTION (Clauson, D. Simonson) to raise the card limits for employees to $3,000. Carried.
Employee Handbook Change – Workers Compensation: MOTION (T. Simonson, Phillips) to add the Workers Compensation section to the Viola Employee Handbook. Carried.
Employee Handbook Change – Paid Benefit Section: MOTION (Gray, Clauson) to change the Paid Benefit section of the Viola Employee Handbook. Carried.
Police Policies: MOTION (T. Simonson, Phillips) to adopt the Police Policies. Carried.
Sewer Credit for Iron Horse: MOTION (D. Simonson, Phillips) to approve a $530.62 sewer credit to the Iron Horse Saloon account. Carried.
Delta 3 Engineering to Amend Phosphorus Report: MOTION (Clauson, Gray) to have the 4th year phosphorus report amended by Delta 3 Engineering. Carried.
Viola Board Meeting 7/20/17
Page 2 of 2
Ordinance Changes: MOTION (D. Simonson, Clauson) to change CDA Ordinance 2-4-8 to the correct State Stats. reference numbers. Carried.
MOTION (Gray, Phillips) to change Plan Committee Ordinance 2-4-9 to be Plan Commission. Carried.
MOTION (D. Simonson, Clauson) to make changes to the Bid Procedures and Bid Solicitation Ordinance Sec. 3-1-12 and 3-1-13. Carried.
MOTION (T. Simonson, Gray) to make changes to the Zoning Board of Appeals Ordinance Sec. 2-4-2. Carried.
MOTION (Phillips, Gray) to add Confidentiality of Information Ordinance 2-4-1 (f) to the Code Book of Ordinances. Carried.
MOTION (D. Simonson, Phillips) to pass the two BOR policies. Carried.
August Board Date: MOTION (Gray, T. Simonson) to have the regular Village Board meeting on August 24th. Carried.
Operator License: MOTION (T. Simonson, Clauson) to grant an operator license to Christina Meseberg. Carried.
Bid Proposal for Painting Municipal Building Wall: MOTION (D. Simonson, T. Simonson) to hire the lowest bidder, Dan Campbell, to paint the Municipal Building walls at $380. Carried.
Wagon Train Camping: Committee discussed that they will allow the wagon trains that camp by the horse arena to camp for free. If they use water, there is a $20 water cost. The wagon trains donate to the village for the weekend.
Adjournment: MOTION (Gray, T. Simonson) at 8:30 p.m. Carried.